CYMDEITHAS RHANDIR LADY MARY ALLOTMENT ASSOCIATION
RULES

1. NAME

The name of the Association shall be "Lady Mary Allotments and Leisure Gardens Association".

2. OBJECTIVES

The objectives of the Association shall be

(a)    To promote the interests of all members of the association in gardening activities and to take joint action for the benefit of the members.

(b)      To take action to protect members against damage, trespass and theft.

(c)    To obtain a supply of seeds, fertilizers and other horticultural equipment on behalf of members.

3. MEMBERSHIP

The Association shall consist of such persons who are plot holders at Lady Mary Road and whose applications for membership are approved by the Committee.

4. SUBSCRIPTIONS

(a)    Every member shall pay on entry to the Association a Joining Fee and an Annual Subscription renewable on 1st February in each year. Members shall pay an annual subscription of such sum as may be determined by the committee.

(b)   The Treasurer shall advise the Annual General Meeting of any changes required in the Annual Subscription for the current financial year and the Annual General Meeting will consider and decide on the Annual Subscription.

5. OFFICERS.

The Officers of the Association shall be a Chairman, a Secretary and a Treasurer. They shall be elected at each Annual General Meeting. Retiring Officers shall be eligible for re-election.

6. COMMITTEE.

The affairs of the Association shall be conducted by a Committee of Management of not less than ten elected members. The Committee shall retire at the Annual General Meeting but shall be eligible for re-election. Committee members can only be re-elected provided that they have attended at least 50% of Committee meetings. Committee Meetings shall be held throughout the year and a quorum shall be six members.

7. GENERAL MEETINGS.

The Annual General Meeting shall be held in May of each year or at such other time as the Committee shall decide. Ten members shall form a quorum. At the meeting the audited reports and the Secretary's report shall be submitted and the Officers and Committee for the ensuing year elected. Special General Meetings shall be called upon the requisition in writing to the Secretary by at least five members, and the minimum period of notice given in writing for these meetings shall be 28 days.

8.      BANK ACCOUNT

A Bank Account shall be held in the name of the Association. Cheques shall be signed by two officers of the Association.

9.      AUDITOR.

An Auditor shall be appointed who is not a member of the Committee, to audit the accounts prepared for the Annual General Meeting.

 10. FINANCIAL RECORDS

     The Treasurer will keep in date order a record of all income and expenditure related Society’s financial transactions and all expenditure must be supported by a supplier’s receipt or appropriate voucher which shows the date of expenditure, the total amount and the purpose for which payment was made.

11.       Purchases

            A purchase not exceeding £100 per individual circumstance can be made without discussion by committee. Any purchase over this amount must be discussed by the committee, unless the purchase is to provide for an emergency situation.